Administrative Business Partner, Executive Office Job at zoox, Foster, CA

TFRGaEVyc2VTeXJBSlI4TDBqbE9jbkwx
  • zoox
  • Foster, CA

Job Description

Zoox is building the future of transportation. To do that, we’re also building an incredible crew—united by our mission, energized by our values, and driven by our purpose. We are looking to hire an executive assistant to support our executive office, reporting to the CEO's EA. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on dynamic and mission-driven teams.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also vital aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

Responsibilities

  • Scheduling team and cross-functional meetings
  • Assisting with team off-sites and events
  • Helping with new hire onboarding
  • Hands-on meeting scheduling, coordination, and note-taking
  • Complete administrative tasks, including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
  • Act as a back-up to other Administrative Business Partners and Executive Assistants as needed. Serve as a point of contact and liaison for multiple executives and Amazon.

Qualifications

  • 4+ years of executive assistant experience
  • Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
  • Excellent written and verbal communication skills
  • Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Bonus Qualifications

  • Comfortable working in a dynamic environment
  • Sensitivity to handling critical and confidential information
  • Ability to learn quickly, ask questions, and be solution-oriented
  • Previous exposure to company boards, public officials, and other senior-level stakeholders
  • Bachelor's degree

$119,000 - $163,000 a year

Base Salary Range

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Tags

Full time, Temporary work, Work at office, Relocation package,

Similar Jobs

Robert Half

Senior Real Estate Analyst Job at Robert Half

Description Our recruiting firm is partnering with a highly respected real estate organization to identify an experienced Senior Real Estate Analyst. This is an excellent opportunity to join a strong, collaborative team and play a critical role in asset management, risk... 

fusionSpan

Salesforce Non Profit Cloud Consultant Job at fusionSpan

 ...fusionSpan is a dynamic, fast-paced hybrid and remote work environment that prioritizes innovation, trust, and community in everything...  ..., and we recognize our work's role in the well-being of our nonprofit clients and the communities they serve. As an AI-first organization... 

Mutual Trading Co., Inc.

Sr. Food Safety Specialist Job at Mutual Trading Co., Inc.

 ...Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We've grown nearly 100 years old now, and command... 

TEMU

Treasury Manager Job at TEMU

 ...working experience in financial industry or corporate treasury management 3. Strong Microsoft Office skills, particularly Excel 4. Strong...  ...and adaptable to dynamic situations 1. Responsible for daily cash management, making necessary payments to our customers and suppliers... 

Expeditors

Customs Brokerage Agent Job at Expeditors

 ...We take care of our employees, and they take care of our customers! Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we...